Customs Clearance in Kazakhstan: How to Avoid Delays and Extra Costs

5 Common Customs Clearance Mistakes in Kazakhstan - and How to Avoid Them

Your cargo has already arrived in Kazakhstan, but you cannot collect it yet. Sound familiar?
The delay may not be related to transportation or the route. In many cases, problems with documentation and customs clearance can hold up a shipment. This is especially common for companies that are new to international trade.

Here are 5 common mistakes that can lead to delays, additional inspections, and unexpected costs.

1. Incorrect HS Code

The HS code is used to classify goods during customs clearance. The correct classification can affect customs duties and other import requirements.
An incorrect code may result in additional questions from customs authorities and delay the clearance process.
How to avoid it: check the product classification in advance and make sure the selected code matches the actual characteristics of the goods.

2. Information in the Documents Does Not Match the Cargo

The product description, quantity, weight, and other details stated in the documents should correspond to the actual shipment.
For example, if the documents indicate one quantity but a different quantity is found during an inspection, additional procedures and delays may occur.
How to avoid it: check all documents before the shipment is dispatched and make sure the information is accurate and consistent.

3. Incorrectly Declared Cargo Value

The customs value is an important part of the clearance process. Errors or discrepancies in the declared value may result in additional questions and requests for supporting documents.
How to avoid it: prepare documents confirming the value of the goods in advance and carefully check the information before submitting the customs declaration.

4. Import Requirements for the Specific Product Are Overlooked

Different categories of goods may be subject to specific import requirements. Depending on the product, certificates, permits, conformity documents, or other supporting documents may be required.
If these requirements are identified only after the cargo arrives, the clearance process may be delayed.
How to avoid it: determine the applicable requirements for your specific product before shipment and prepare all necessary documents in advance.

5. Starting Customs Clearance Preparation Too Late

One common mistake is to start dealing with customs clearance only when the cargo has already reached the border.
By that point, you may discover that documents are missing, product specifications need to be clarified, or additional information is required.
How to avoid it: start preparing for customs clearance at the planning stage of the shipment.

How to Avoid Customs Clearance Problems

Customs clearance should not be left until the last minute. The earlier you check your documents, product specifications, and import requirements, the lower the risk of delays and unexpected costs.
This is particularly important if you are importing goods into Kazakhstan for the first time or working with a new supplier.

Not sure if everything is prepared correctly?

International transportation involves more than choosing a carrier and a route. Proper documentation, customs clearance, and compliance with import requirements are equally important.
NOMADTRANZIT helps organize international transportation and supports clients throughout different stages of delivery, including customs clearance.
If you are planning a shipment to Kazakhstan and are unsure which documents you need or how to organize the transportation, it is better to resolve these issues before the cargo is shipped, rather than at the border.

Contact NOMADTRANZIT - our specialists can assess your shipment and help you choose a suitable transportation solution.